Money out and staff
Where do I record staff, agency or subcontractor costs?
Quick answer
Open Money Out and record the payment under the closest staff or subcontractor category, keeping the supporting payroll, invoice or payment evidence. Sumvra records the cost but does not currently run payroll or submit PAYE reports. Check the current GOV.UK guidance before deciding whether the cost is allowable or has separate payroll obligations.
Step by step
- Choose Money Out and enter the date, amount and who was paid.
- Choose the closest staff or subcontractor category shown in the customer’s edition.
- Attach the payroll record, invoice or other suitable payment evidence.
- Remember that recording a payment does not run payroll or submit PAYE reports.
- Check the linked GOV.UK guidance for the cost and any separate employer obligations.
Check current official guidance
Tax treatment depends on the customer’s circumstances. Check the current official guidance before filing or advising them.
HMRC: staff expenses for the self-employed ↗Before you finish
Button names can vary slightly by installed version. If something looks different, check the version shown in Sumvra before making a change.
Still need help?
Open Messages & Support inside Sumvra and tell us which screen you are using. Include the guide title above so we can help you more quickly. Please do not include passwords, authenticator codes, full bank details or tax references.